Time management is a skill everyone must learn as they grow older and their responsibilities increase. From a child managing his studies and recreational time to an adult juggling their career and domestic chores, one cannot correctly succeed in life without adequate time management.
Even if a person can allocate time to every single task he has prepared for his day, chances are he might get through half of them, or even less may be.
That’s because we, as humans, aren’t 100% effective all the time. Various things can affect the rate of our work, and realistically, we don’t even have 24 hours in a day to spend.
Cutting out the 8 hours of sleep, which is a minimum requirement to function properly, you’re left with 16 hours to achieve whatever you can, regardless of if it’s work or home duties.
On top of that, there are always unseen chores you are handed with, which eat up another portion of your day. That is why it’s crucial to manage the time you have left without getting stuck on the one that has passed.
This concept comes as no surprise to people related to finance and even others who are on monetary budgets for things like house supplies or meal plans. But for those who don’t, let us break it down for you.
A budget is where you allocate a set amount of resources for certain activities or purchases if it’s monetary. This helps individuals realize how much they’re investing in those products over a month or year and significantly reduce expenses.
A time budget follows the same idea. Monitor what you spend your time on each day and how you can reduce wasted time to be more productive throughout the day.
Doing a time audit means recording where your time is spent daily. We often overestimate our time management skills and don’t get enough done throughout the day, leading to decreased motivation.
This is because even if you’re completing tasks within the set time frame, you’re utilizing a portion of your time idle talk, surfing social media, or watching your favorite T.V show.
We don’t realize how time flew by, but it counts for a significant aspect of our time spent in a day.
Derigo Dash’s Pomodoro Timer may be of assistance in this task. Simply set the timer for the amount of time you’ve allocated to a task and keep resetting it after you finish it. When you’re not working, you won’t reset the timer, and you can note that time to finish your time audit.
Now that you’ve identified and eliminated extra time-consuming activities, you have to think about your priorities and allocate time to each of them accordingly. The bigger the priority, the more attention to detail required hence a greater time frame to focus on it for.
Creating a schedule won’t just allow you to complete tasks promptly. You can also leave out space for recreational activity or spare time. This should help cover time spent relaxing or used for emergencies.
This method might sound new to a lot of you. Creating time blocks is a branch of time management where you divide your day into blocks of time. Each block is for a specific group of tasks.
This allows you to make a definitive schedule each day with an outline already in place at the start of the day.
Your blocks can range anywhere from 15 minutes to 3 hours for the sake of adequately spacing out tasks but not spending excessive time on one.
For this technique, Derigo Dash’s Notepad feature will come in handy. Open the Notepad at the start of your day or the night of the day before and work out when you’re going to finish which task, so you have a clear plan at the start of the next day.
Many of you may be confused about what we mean by ‘creating’ more time in a day. It’s not like you can add a 25th hour. But what you can do is fill those 24 hours a lot better.
One way to do this is by following the ‘4 D’s of Time management’ rule. This rule will make your day seem a lot longer than before, just because you’ve specified your tasks to one of the four categories, Do, Delay, Delegate, or Drop.
There are various tools you’ll find on the net for time management. To what extent they work, no one knows. One app which can aid you in this task is Derigo Dash. It has several functionalities made for this purpose.
Form your own to-do list on the app to define long-term goals, break them down, and prioritize every task.
Track your daily habits combined with the Notepad to know what you’re doing every day and how much you’re taking while doing it.
Time management is one of the most basic skills to learn but harder to master. Use Derigo Dash plus these tips to get the hang of it faster.